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Guidelines for Club Officials
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Teacher Advisors for SA, Clubs, and Societies
Guidelines for Club Officials
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Guidelines for Club Officials

A. Criteria for Office Bearers
  1. The Chairman of the Club or Society must be a past member, preferably a committee member of the club, unless approval by the Teacher Advisor's concerned.
  2. No student can serve as chairman concurrently for more than one club or hold responsible posts for more than two clubs.
  3. Responsible posts are posts held by committee members. They are not to be more than five members viz. Chairman, Vice Chairman, Secretary, Treasurer and Coordinator. Any request for additional posts should provide valid reasons, endorsed by Teacher Advisors, and approved by the ECA Coordination Team.
  4. At least two Form 3 or Form 4 students should serve as committee members of any club / society, unless approved by the Teacher Advisors concerned.
  5. SA EXCO members are not allowed to serve as Chairman of any clubs due to conflict of interest.
  6. F.2 students are not eligible to hold any Chairman or official posts.
B. Mechanisms for Club Chairman Succession System

Procedures

  1. Interested F.3 and F.4 students are to apply in May for the Chairmanship of the following academic year.
  2. Applicants are to prioritize a maximum of 3 choices of clubs for Chairmanships.
  3. The CCB will process all applications by the end of June. A compiled tentative list of applicants is to be sent to Teacher Advisors for approval.
  4. The finalized list of club Chairman will be confirmed and issued on the 2nd week of July to
    4.1 Teacher Advisors for their final approval,
    4.2 Club Chairman to facilitate them in setting up their own committee members,
C. Public Address Announcement
  1. For individual club / society announcements, the student-in-charge needs to obtain and complete the Announcement Form from the School Office and to give to the Principal's PA by 3:30 pm the afternoon before the Announcement or the teacher-in-charge enters it directly on the Announcement Sheet in S-Drive before 3:30 pm.
D. Merchandise
  1. Clubs are not allowed to sell merchandise to make money which is used for members' entertainment.
  2. Clubs wishing to sell goods for a cause or for a good reason must submit a proposal and obtain the approval from the Principal and the ECA Coordination Team during the planning stage.
E. Joint School Correspondence
  1. All letters to outside organizations must be countersigned by a Teacher Advisor, checked by the Vice Principal of the Steering Committee and endorsed by the Principal.

Guidelines for Club Officials

A. Criteria for Office Bearers
  1. The Chairman of the Club or Society must be a past member, preferably a committee member of the club, unless approval by the Teacher Advisor's concerned.
  2. No student can serve as chairman concurrently for more than one club or hold responsible posts for more than two clubs.
  3. Responsible posts are posts held by committee members. They are not to be more than five members viz. Chairman, Vice Chairman, Secretary, Treasurer and Coordinator. Any request for additional posts should provide valid reasons, endorsed by Teacher Advisors, and approved by the ECA Coordination Team.
  4. At least two Form 3 or Form 4 students should serve as committee members of any club / society, unless approved by the Teacher Advisors concerned.
  5. SA EXCO members are not allowed to serve as Chairman of any clubs due to conflict of interest.
  6. F.2 students are not eligible to hold any Chairman or official posts.
B. Mechanisms for Club Chairman Succession System

Procedures

  1. Interested F.3 and F.4 students are to apply in May for the Chairmanship of the following academic year.
  2. Applicants are to prioritize a maximum of 3 choices of clubs for Chairmanships.
  3. The CCB will process all applications by the end of June. A compiled tentative list of applicants is to be sent to Teacher Advisors for approval.
  4. The finalized list of club Chairman will be confirmed and issued on the 2nd week of July to
    4.1 Teacher Advisors for their final approval,
    4.2 Club Chairman to facilitate them in setting up their own committee members,
C. Public Address Announcement
  1. For individual club / society announcements, the student-in-charge needs to obtain and complete the Announcement Form from the School Office and to give to the Principal's PA by 3:30 pm the afternoon before the Announcement or the teacher-in-charge enters it directly on the Announcement Sheet in S-Drive before 3:30 pm.
D. Merchandise
  1. Clubs are not allowed to sell merchandise to make money which is used for members' entertainment.
  2. Clubs wishing to sell goods for a cause or for a good reason must submit a proposal and obtain the approval from the Principal and the ECA Coordination Team during the planning stage.
E. Joint School Correspondence
  1. All letters to outside organizations must be countersigned by a Teacher Advisor, checked by the Vice Principal of the Steering Committee and endorsed by the Principal.
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