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Home > Academic > Assessment and Examination Regulations > Regulations & Procedures Related to School Assessment
Regulations & Procedures Related to School Assessment
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Regulations & Procedures Related to School Assessment (including SBA) 1 Students should know the following Standing Instructions concerning Examinations.
2 Provision of Information to Students
Students are to be given a Course Outline in the first week of the academic year including the following headings:
Assessments are to be returned promptly in order to fulfil its function in the teaching and learning cycle i.e. preferably within one teaching cycle. Continuous assessment and other formative assessment are to include comments on student’s strengths, weaknesses and advice on improvement.
SBA assessment is to be returned for checking as soon as possible after completion therefore internal and external moderation must be planned and expeditious in nature. The final SBA mark is to be checked and confirmed by students from the marking rubric before SBA scripts are handed back to the teacher for storage and marks entered on school and EAA recording systems. 3 Timing of Assessments The College will issue a Form 1-3 and a Form 4-6 Assessment Calendar in the first week of the academic year which will give an indication of what assessments are scheduled each week for students to plan and avoid missing assessments.
4 Hand in Procedures
Assessments must be handed to the subject teacher on the due date (unless alternate arrangements have been granted – see 8).
5 Language Requirements
Students are to complete their assessment tasks in English, the medium of instruction of the College, except for Chinese, Chinese History, and Putonghua, which are to be submitted in the language of delivery. Preparatory work and primary source data may be in languages other than English.
6 Authenticity and Malpractice
Panel Heads are responsible, to the best of their ability, for authenticity, equity, fairness, and security issues relevant to an assessment. Beforehand the Panel Head will evaluate if there are any authenticity risks involved (incl plagiarism) and take steps to make sure they are minimized.
The subject teacher when marking any assessment is to be vigilant in monitoring for authenticity and malpractice (to the best of their ability) and is to inform the Panel Head of any concern. Teachers must also be confident that the assessment work has been processed and produced by the student. For SBA tasks, students will be required to sign a Declaration Form to confirm that the work they produce for marking is their own. Teachers are required to complete a statement confirming the work is the students work when submitting SBA marks on line 7 Plagiarism and Other Malpractice Procedures
In the case of suspected plagiarism or malpractice the subject teacher should let the Panel Head know that they are investigating a possibility of plagiarism and/or malpractice and -
8 Foreseen and Un-Foreseen Absences from Assessment (incl SBA and Exams)
It is expected that students complete all assessments as per their subject assessment calendar. CA and SBA by nature are more formative and with planning and prior arrangements students may be able to arrange to complete tasks ahead of schedule, or at another time. Such arrangements must be applied for in writing and are at the discretion of the Principal. In such cases, students must hand in a parent letter and a medical certificate. Students may be given a zero mark if reason of absence is deemed invalid/illegitimate to the school. (Normally, apart from medical reasons, the school seldom accepts other reasons.)A student who has missed an assessment will still be expected to hand in the missed work for the course as it is considered essential learning that is examinable in the final exam. Foreseen Absences:
Valid/legitimate reasons for granting alternate arrangements for an assessment or SBA include:
Un-Foreseen Absences:
If a student misses an assessment for an Un-foreseen circumstance such as hospitalization, funeral of a parent or sibling, train delay/accident, or an ‘act of God’, the Principal will investigate the evidence and if valid/legitimate may:
- grant an extension,
- approve another or later opportunity to complete the assessment,
- or will award a grade, where evidence of work completed (or similar work) has been recorded.
If a student is absent due to prolonged illness (e.g. absent for 2 months) and misses assessment tasks, Panel Heads, after consulting the Principal, can award an “F” for the SBA. According to HKEAA regulations, “F” means failing to attend the assessment.
Students with exceptional reason can apply for an exemption of SBA from HKEAA, subject to the approval of the Principal.
Absence as a Result of Self-Interest:
If a student misses an assessment because of leave due to self-interest, no extension can be granted, nor can a student sit the assessment at a later time, although the teacher may ask the student to sit the task as part of the curriculum. A zero mark will be given. Self-interest leave will include:
9 Special Assessment Conditions for Students with Special Education Needs
Students requiring extra assistance, due to a specific learning difficulty, must be identified by the subject teacher early in the academic year and reported to the Special Needs Coordinator to enable sufficient time for thorough testing to take place. Using evidence from testing the SENCO will make a recommendation to the Vice Principal and, if applicable, the SBA Coordinator, that an application for Special Assessment Conditions is to be made for either school based assessment and/or HKEAA SBA and HKEAA Examinations. (Special Assistance may include extra time, a reader, a writer, separate accommodation, a computer, and/or enlarged examination papers, Braille etc.) The school will offer the same support for school assessments as it seeks from the HKEAA for examinations.10 Appeals
Appeal Process
Step 1 Student/Parent enter discussion with teacher concerning the grade or ruling. This must be done within five school days of the return of the student’s graded assessment/SBA work.
Step 2 If the case is unresolved the student/parent may approach the Panel Head in writing (an Appeals Form is available from the College office). Step 3 If the matter is still unresolved the student/parent can appeal to the Principal, who will establish an Appeals Panel comprised of the Principal, the SBA Coordinator and the Vice Principal (Academic). The Panel will interview the student, the subject teacher, and the Panel Head. Based on the results of the investigation the Panel will determine if the appeal is valid and take appropriate action to resolve the case. For SBA assessment, schools are expected to resolve SBA appeals before submitting final SBA marks to the HKEAA. After the release of the HKDSE students can apply for a rechecking of marks including SBA but this does not include a re-assessment of the SBA mark.
11 Moderation: Internal Moderation
12 Moderation: External Moderation
13 Non Achieving Students or Students who wish to Drop a Course
14 Repeaters, Transfer Students, and Private Students
Repeaters are students who have already sat the HKDSE in previous years and who are currently enrolled as F6 students to retake the exam.
Repeaters must re-sit all the F6 core subjects and F6 SBA (SBA completed in previous years will not be counted). Likewise, if a repeater re-sits an elective subject the student must be reassessed in both the SBA and the external examination. If a student re-enrols in an elective previously taken, but not taught at La Salle College, then he can apply to have the SBA exempted but he must resit the public exam again under La Salle College.
Transfer students are those who are sitting the HKDSE for the first time in F6 but who have transferred to another school after F5. These students must complete all F6 course requirements of their new school including F6 SBA. The SBA completed in F5 in another school will not be counted. The HKDSE will account for this. Both repeaters and transfer students submit SBA for F6 only. Repeaters or transfer students in F5 are not considered repeaters or transfer students for the purpose of the HKDSE or SBA and must complete all F5 course requirements including SBA. Private candidates are not required to complete any SBA and their HKDSE will be based on the examination only. 15 Recording of Results
CA, Exam Marks, and SBA
The Panel Head, SBA Subject Coordinator, SAMS Coordinator, and HKEAA Coordinator work together to ensure accurate, efficient, and timely entry of grades. Record Keeping for SB Schools are required to keep records of student’s grades until the end of the examination cycle appeals process after the release of public assessment results of any academic year. Such records include copies of SBA assessment tasks, their marking schedules/rubrics, associated notes and/ or resources, along with a range of sample exemplars, student’s grades, and documentation of any special or irregular cases. Such records are to be handed to the Panel Head prior to a teacher leaving during the course of the year to ensure the smooth handover of SBA records and the status of student’s SBA tasks. Note: Once Report Cards have been issued Grades are complete and final. 16 Storage of Student Work
The College will store all SBA scripts until the end of the assessment process, as it may be required for inspection at the request of the school or the HKEAA.
17 Safety & Security of Assessments and Assessment Data
Regulations & Procedures Related to School Assessment (including SBA) 1 Students should know the following Standing Instructions concerning Examinations.
2 Provision of Information to Students
Students are to be given a Course Outline in the first week of the academic year including the following headings:
Assessments are to be returned promptly in order to fulfil its function in the teaching and learning cycle i.e. preferably within one teaching cycle. Continuous assessment and other formative assessment are to include comments on student’s strengths, weaknesses and advice on improvement.
SBA assessment is to be returned for checking as soon as possible after completion therefore internal and external moderation must be planned and expeditious in nature. The final SBA mark is to be checked and confirmed by students from the marking rubric before SBA scripts are handed back to the teacher for storage and marks entered on school and EAA recording systems. 3 Timing of Assessments The College will issue a Form 1-3 and a Form 4-6 Assessment Calendar in the first week of the academic year which will give an indication of what assessments are scheduled each week for students to plan and avoid missing assessments.
4 Hand in Procedures
Assessments must be handed to the subject teacher on the due date (unless alternate arrangements have been granted – see 8).
5 Language Requirements
Students are to complete their assessment tasks in English, the medium of instruction of the College, except for Chinese, Chinese History, and Putonghua, which are to be submitted in the language of delivery. Preparatory work and primary source data may be in languages other than English.
6 Authenticity and Malpractice
Panel Heads are responsible, to the best of their ability, for authenticity, equity, fairness, and security issues relevant to an assessment. Beforehand the Panel Head will evaluate if there are any authenticity risks involved (incl plagiarism) and take steps to make sure they are minimized.
The subject teacher when marking any assessment is to be vigilant in monitoring for authenticity and malpractice (to the best of their ability) and is to inform the Panel Head of any concern. Teachers must also be confident that the assessment work has been processed and produced by the student. For SBA tasks, students will be required to sign a Declaration Form to confirm that the work they produce for marking is their own. Teachers are required to complete a statement confirming the work is the students work when submitting SBA marks on line 7 Plagiarism and Other Malpractice Procedures
In the case of suspected plagiarism or malpractice the subject teacher should let the Panel Head know that they are investigating a possibility of plagiarism and/or malpractice and -
8 Foreseen and Un-Foreseen Absences from Assessment (incl SBA and Exams)
It is expected that students complete all assessments as per their subject assessment calendar. CA and SBA by nature are more formative and with planning and prior arrangements students may be able to arrange to complete tasks ahead of schedule, or at another time. Such arrangements must be applied for in writing and are at the discretion of the Principal. In such cases, students must hand in a parent letter and a medical certificate. Students may be given a zero mark if reason of absence is deemed invalid/illegitimate to the school. (Normally, apart from medical reasons, the school seldom accepts other reasons.)A student who has missed an assessment will still be expected to hand in the missed work for the course as it is considered essential learning that is examinable in the final exam. Foreseen Absences:
Valid/legitimate reasons for granting alternate arrangements for an assessment or SBA include:
Un-Foreseen Absences:
If a student misses an assessment for an Un-foreseen circumstance such as hospitalization, funeral of a parent or sibling, train delay/accident, or an ‘act of God’, the Principal will investigate the evidence and if valid/legitimate may:
- grant an extension,
- approve another or later opportunity to complete the assessment,
- or will award a grade, where evidence of work completed (or similar work) has been recorded.
If a student is absent due to prolonged illness (e.g. absent for 2 months) and misses assessment tasks, Panel Heads, after consulting the Principal, can award an “F” for the SBA. According to HKEAA regulations, “F” means failing to attend the assessment.
Students with exceptional reason can apply for an exemption of SBA from HKEAA, subject to the approval of the Principal.
Absence as a Result of Self-Interest:
If a student misses an assessment because of leave due to self-interest, no extension can be granted, nor can a student sit the assessment at a later time, although the teacher may ask the student to sit the task as part of the curriculum. A zero mark will be given. Self-interest leave will include:
9 Special Assessment Conditions for Students with Special Education Needs
Students requiring extra assistance, due to a specific learning difficulty, must be identified by the subject teacher early in the academic year and reported to the Special Needs Coordinator to enable sufficient time for thorough testing to take place. Using evidence from testing the SENCO will make a recommendation to the Vice Principal and, if applicable, the SBA Coordinator, that an application for Special Assessment Conditions is to be made for either school based assessment and/or HKEAA SBA and HKEAA Examinations. (Special Assistance may include extra time, a reader, a writer, separate accommodation, a computer, and/or enlarged examination papers, Braille etc.) The school will offer the same support for school assessments as it seeks from the HKEAA for examinations.10 Appeals
Appeal Process
Step 1 Student/Parent enter discussion with teacher concerning the grade or ruling. This must be done within five school days of the return of the student’s graded assessment/SBA work.
Step 2 If the case is unresolved the student/parent may approach the Panel Head in writing (an Appeals Form is available from the College office). Step 3 If the matter is still unresolved the student/parent can appeal to the Principal, who will establish an Appeals Panel comprised of the Principal, the SBA Coordinator and the Vice Principal (Academic). The Panel will interview the student, the subject teacher, and the Panel Head. Based on the results of the investigation the Panel will determine if the appeal is valid and take appropriate action to resolve the case. For SBA assessment, schools are expected to resolve SBA appeals before submitting final SBA marks to the HKEAA. After the release of the HKDSE students can apply for a rechecking of marks including SBA but this does not include a re-assessment of the SBA mark.
11 Moderation: Internal Moderation
12 Moderation: External Moderation
13 Non Achieving Students or Students who wish to Drop a Course
14 Repeaters, Transfer Students, and Private Students
Repeaters are students who have already sat the HKDSE in previous years and who are currently enrolled as F6 students to retake the exam.
Repeaters must re-sit all the F6 core subjects and F6 SBA (SBA completed in previous years will not be counted). Likewise, if a repeater re-sits an elective subject the student must be reassessed in both the SBA and the external examination. If a student re-enrols in an elective previously taken, but not taught at La Salle College, then he can apply to have the SBA exempted but he must resit the public exam again under La Salle College.
Transfer students are those who are sitting the HKDSE for the first time in F6 but who have transferred to another school after F5. These students must complete all F6 course requirements of their new school including F6 SBA. The SBA completed in F5 in another school will not be counted. The HKDSE will account for this. Both repeaters and transfer students submit SBA for F6 only. Repeaters or transfer students in F5 are not considered repeaters or transfer students for the purpose of the HKDSE or SBA and must complete all F5 course requirements including SBA. Private candidates are not required to complete any SBA and their HKDSE will be based on the examination only. 15 Recording of Results
CA, Exam Marks, and SBA
The Panel Head, SBA Subject Coordinator, SAMS Coordinator, and HKEAA Coordinator work together to ensure accurate, efficient, and timely entry of grades. Record Keeping for SB Schools are required to keep records of student’s grades until the end of the examination cycle appeals process after the release of public assessment results of any academic year. Such records include copies of SBA assessment tasks, their marking schedules/rubrics, associated notes and/ or resources, along with a range of sample exemplars, student’s grades, and documentation of any special or irregular cases. Such records are to be handed to the Panel Head prior to a teacher leaving during the course of the year to ensure the smooth handover of SBA records and the status of student’s SBA tasks. Note: Once Report Cards have been issued Grades are complete and final. 16 Storage of Student Work
The College will store all SBA scripts until the end of the assessment process, as it may be required for inspection at the request of the school or the HKEAA.
17 Safety & Security of Assessments and Assessment Data
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